Volunteer positions

• Committee members are volunteers.
• The role of the committee is to run the group.
• Individual positions are flexible depending on the skill set of the volunteer.

Committee Structure

The committee consists of 5 positions, President, Secretary, Treasurer and two Committee Members.

Set out below are the various tasks presently performed by each person.

President

Responsible for the overall operation of the association – the committee meets monthly with an agenda for forward planning of events and to deal with any current issues. The President presides over these meetings.

1. Arranges Guest speakers – Shared Responsibility.
2. Meets and greets weekly guests.
3. Manages the introduction of new members to the group and ensure there is no conflict with existing members.
4. Sends out the link to Application Form to prospective members and follows up.
5. Vet and accept /reject new members and provide Treasurer with details of new members for the preparation of invoice for fees.
6. Remove members who are not meeting attendance or other NBG requirements.
7. Contacts members who miss meetings without an apology.
8. Signs off on AGM documents and annual returns to Consumer Affairs.
9. Manages Social Media enquiries.
10. Attends monthly committee meetings.

Secretary

1. Responsible for communicating weekly meeting details and sending MailChimp communications.
2. Keeps track of members who don’t attend and don’t send an apology.
3. Prepares/maintains speakers list. Maintains master member list and updates as required each week to record apologies -assistance from treasurer available.
4. Estimates number of breakfasts each week, orders breakfast and pays venue on the day
5. Mark off attendance record each week.
6. Attends monthly committee meetings.
7. Takes minutes of committee meetings and circulates to the committee.

Treasurer

1. Manages the finances for the group.
2. Provides reports for annual audit and AGM Reports as and when required.
3. Pays any invoices received and reconciles credit card payments.
4. Assists with arranging functions.
5. Attends monthly committee meetings.

Committee Members

Represent the interests of members and any feedback regarding NBG activities can be raised with a Committee Member.

Committee Member #1

1. Provide input to committee on issues or concern to members.
2. Liaise with Secretary, keeping MailChimp and website content up to date. This includes events calendar and members’ business page information.
3. Sends email to new members:
   • requesting content for the Members Business Directory
   • providing password protected web page with Members Only information
4. Liaise with members to keep the website’s Members Directory up to date.
5. Provides social media marketing support.
6. Organises Social Media Helpers for the online marketing of the group.
7. Prepares material for inclusion on the website.
8. Oversees NBG website: liaise with service providers to ensure the website’s software and hosting is up to date.
9. Attends monthly committee meetings.

Committee Member #2

1. Provide input to the committee on issues or concern to members.
2. Maintain the record of all internal/external referrals. Info used for Annual Presidents Report and Web Site.
3. Coordinate Functions as and when required.
4. In charge of setting up equipment: banner, projector, laptop.
5. Helps members setting up weekly business presentations.
6. Attends monthly committee meetings.
7. Timekeeper each week for speaker’s presentations.

Chairperson

Each week a different member chairs the meeting on a rotational basis. This has proven popular with members and helps build the confidence of those who are not usually exposed to this situation.

Responsibilities of the Chairperson includes:

• Follow the provided agenda guideline.
• Circulate Business card box each week. Ask members to ensure their business cards are in the box.
• Keep the group to the timetable. Stop lengthy discussions.

Other Supporters

VOLUNTEERS ARE ALWAYS WELCOME. PLEASE APPROACH A COMMITTEE MEMBER TO OFFER YOUR GENEROUS HELP.